Application & Requirements

The following procedures were created to ensure all applicants are treated equally. Ramona Property Managers, Inc. strictly follows all Federal and State Fair Housing Laws. If you feel you meet the guidelines for qualifying, we encourage you to apply. Every person 18 years of age or older MUST complete a separate rental application. Fully completed application packages are processed in the order they were received. The first applicant to meet the rental criteria will be approved. Only fully completed application packages will be processed. An incomplete application package will not be processed.

A fully completed application package will include:

  • Fully completed application (all requested information must be provided)
  • Proof of income (example list below under the heading “Financial Standard”)
  • Pay $45 Non-Refundable screening fee per application
  • Copy of your state / government issued photo ID / SSN / ITIN

Below are the rental criteria we use to screen applications:

Financial Standard- Applicants must make a combined minimum 2.5 times the monthly rent in gross income as a household, to be considered. Applicants must provide verification of legal income from most recent complete month. Income must be enough to meet the rent to income ratio. Examples of verification include, but are not limited to, last two paycheck stubs, payroll print out from employer, previous year’s personal tax return, last 2 personal bank statements, proof of government income (Social Security, disability, etc), proof of retirement income, liquid assets (e.g. savings/bank account, stocks), proof of spousal and/or child support, or any other legal, verifiable income.

Credit Check– We must run our own credit check and cannot use outside reports. Credit scores under 625 are automatically denied.

Move In Timeframe– Applicants move in date must be within 2 weeks from the date the property is available. If there are multiple applications on a property, your move in date must be within 2 weeks of the available date to be processed first. If you require a move in date outside of 2 weeks from the available date, it must be approved in writing by management. If you have not seen the property, you must notify management at time of application.

Application Screening– Please see the qualified scoring system we use on page 2.

Criminal Background– Any conviction in the last 7 years, where the offense was for trafficking of narcotics or a charge that could make you a threat to persons or property may be grounds for denial.

Pets– Please check the advertisement to confirm if pets will be considered. Your application may be lower than other applications received, if other applicants do not have pets. Please attach a photo of your pet for our file. An additional deposit and/or “pet rent” will be required. Any negative references from previous landlords regarding pets will be grounds for disqualification. By applying for a property, you certify that your pet has never hurt another person and is not a threat to others. Service animals are not considered pets and have a different set of criteria for qualification.

We cannot rent to the following breeds (or any mix of the following):

Doberman, Mastiff, Boerboel, Rottweiler, Pitt Bull and similar Terrier breeds, American Bulldog, Presa Canario, Chow, Husky, Bandog Argentino, Akita, Fila Brasiliero, Wolf Hybrids, Tosa Inu, German Shepard

 Smoking– Smoking is not allowed inside any of our properties.

Co-signors– Co-signors may be considered if an applicant is conditionally approved. Co-signors must submit a complete application, a copy of their ID, pay $45 screening fee, and provide proof of income. The co-signor must earn a minimum of 3 times the rent in gross income by themselves and have a 700+ FICO score.

Rental Application Verification – this is how we score your application

Rental Application Verification


☐ Application Completed   ☐ Proof of Income  ☐ Valid Photo ID   ☐ $45 Per Application  ☐ SSN/ ITIN


Applicant: _______________________________________________     Date: ____________________

Property: _______________________________________________


  0 Points 1 Point 2 Points 3 Points
Credit (FICO) Score 625-649 650-674 675-699 700+
Payment History 3 or more
  • 2 Delinquent
  • No Credit / New Credit
  • SS/FC within 2 year
  • 1 Delinquent
  • SS/FC within 1 yr
  • 0 Delinquent
  • No SS / FC
Collections 3 + Collections
  • 2 Collections
  • No Credit / New Credit
1 Collection 0 Collections
Rent To Income 40% 33-39% 28-32% <27%
Late Rent / NSF 3 or more
or Can’t Verify
2 1 0

Automatic Denials:

  • Negative Reference from Landlord (current of Previous)
  • Incomplete Application/Lack of Documents
  • Collection or Judgement from Landlord or utility company
  • Non-discharged Bankruptcy
  • Eviction
  • Credit Score (FICO) under 625

*We must be able to verify rental references. RPM uses a weighted average when there is more than one application for a household. Ex #1: 3 applications (2 approved & 1 conditionally approved) = Approved | Ex #2: 2 applications (1 approved & 1 conditionally approved) = Conditionally Approved. If any applicant is conditionally approved and another application is received by management, the other application may be processed, and most qualified application approved.

Approved applications have 24 hours to sign lease and/or pay deposit or we move on to next application.

9+, no pets  Approved with minimum security deposit
9+ with pets Conditional Approval subject to increased deposit, pet rent, and insurance coverage
6-8 Conditionally approved with double security deposit or qualified so-signer. (If pets, Conditional Approval subject to increased deposit, pet rent, and insurance coverage)
5 or less Application Denied. May consider qualified co-signer

Applicant understands and agrees that the management company continues to receive and process applications even after an application is received. Applications are accepted until a deposit is received by an approved applicant. Submission of an application does not guarantee approval or secure a property. All applications are valid for 30 days and may be applied to any property offered by Ramona Property Managers Incorporated. I have read, understand, and agree to the above terms.



Applicant Signature





Our Mission
Our mission is to provide professional property management services that meet and exceed the expectations of our clients, our tenants, and the communities we serve.