Upon the termination of the use, the premises shall be returned in the same condition as received by the User. 

Unless otherwise agreed to in writing, and for an additional fee, the Room is available only during hours that the building is open to the general public; and, the User, including all members and invitees of User, must vacate the building before the closing of the Library building.

Right to Cancel; Termination of Agreement. Management may at any time, up to and including the time of the scheduled use, cancel without penalty or obligation any reservation for the use of a meeting room if the space is needed for Location purposes, if the User has at any time violated Management policies respecting the use of its meeting rooms, or if the full amount of any fees due have not been paid. 

Management may also cancel without penalty any reservation on account of any act of God or for any conditions beyond the reasonable control of Management such as damage to all or any part of the premises, any malfunction or suspension of services or utilities, severe weather conditions, a catastrophic event, closing of the building for public use, or for any reason related to the usability or safety of the building. 

In the event Management cancels a reservation or use of premises under this paragraph, any prepaid fees will be refunded to the User. If User cancels, the User shall be liable for any out-of-pocket costs incurred by Management. Management will refund any prepaid fees if notice of cancellation is received at least 48 hours before the time scheduled for use.

Indemnity and Damages. All Users and persons attending User sponsored events using Location facilities take the premises "as is" and assume all risks of loss, damage, or injury, including death or property damage, resulting from the use by User of the facilities and services under this agreement. "facilities" and "premises" includes not only meeting rooms but the entire building, parking lot and grounds.

Management assumes no liability whatsoever for any property placed by the User or any person attending a User sponsored event in or about buildings or properties. User agrees that all persons on premises because of User's event (participants, members, invitees, etc.) are under the direct and complete control of the User. As such, the User is liable for all damages resulting from a participant's use of the facilities and services. User shall reimburse Management for all damages to its facilities or equipment resulting from the use of the same.

THE USER SHALL INDEMNIFY, HOLD HARMLESS AND DEFEND PROPERTY OWNER, MANAGEMENT, DIRECTORS, OFFICERS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY OR FINANCIAL LOSS, COSTS OR EXPENSES (INCLUDING REASONABLE ATTORNEY'S FEES AND LEGAL COSTS) RESULTING FROM ANY SUIT, CLAIM, LOSS OR ACTION BROUGHT AGAINST PROPERTY OWNER, MANAGEMENT, DIRECTORS, OFFICERS, AND EMPLOYEES WHICH ARISES OR RESULTS DIRECTLY OR INDIRECTLY FROM THE USE OF THE LOCATION'S FACILITIES OR SERVICES UNDER THIS AGREEMENT BY THE USER OR ITS SPONSORS, SPECTATORS, PARTICIPANTS, MEMBERS, OFFICERS, DIRECTORS OR AGENTS.

Notwithstanding the foregoing, if the User is a governmental entity or a public employee acting within the scope of his or her employment, then the provisions of this section will not apply so as to increase in any way the combined aggregate liability of the User.

Use of Meeting Room. The use of the meeting room is subject to the terms and conditions of this "Meeting Room Agreement." The use of the meeting room is also subject to all governmental laws, ordinances, regulations as well as the “ Meeting and Study Room Policy'' and all rules. Management rules applicable to the building and meeting room includes but is not limited to the following:

1. No alcohol, controlled substance or tobacco use is permitted on or about any Management property;
2. No solicitation or gambling;
3. Fireworks, explosives, highly flammable candles and aerosol sprays are prohibited;
4. Attendees cannot exceed stated room capacity;
5. Users who misrepresent an event or affiliation to avoid compliance with these policies or with the general policies may have reservation privileges suspended and may incur additional fees or charges;
6. Unless otherwise agreed to in writing, all meetings must end 15 minutes before the 5 pm Monday - Friday. Location premises must be vacated when the building closes at 5pm Monday - Friday. 

User will use best efforts to obtain compliance by all persons involved with or attending any meeting under this Agreement. Management reserves the right to enter any facility or meeting room at any time when deemed reasonably necessary.

Organizations claiming nonprofit status may be asked to provide a copy of their IRS Form 501(c)(3), Articles of Incorporation, or a Tax Exempt Certificate.

For-profit and business users will provide the Library with a Certificate of Liability Insurance in the amount of $500,000. The Certificate of Insurance must list Ramona Property Managers, Inc. as Certificate Holder and as an additional insured.

Depending on the nature of the event, the Certificate of Liability requirement may be waived at the discretion of the location manager.

Affirmative Action Policy. It is the policy of Management to be in full compliance with all Federal, state, and local non-discrimination and equal opportunity laws, orders and regulations relating to race, sex, creed, religion, color, culture or ethnicity, sexual orientation, individual lifestyle, political affiliation, physical limitation, age, national origin, or status as a disabled veterans or veterans of the Vietnam era.

Compliance with Americans with Disabilities Act. The User agrees to comply with all applicable requirements of the ADA in assuring the availability of auxiliary aids and services required by any employees and attendees of any event. The User shall be solely responsible for the cost of any such auxiliary aids and services. The User agrees to indemnify, hold harmless, and defend property owner, Management, Directors, Officers, and Employees from and against any claims resulting from the User's failure to comply with ADA standards for access to its programs and services.

Financial Considerations. User shall pay all fees in advance by credit/debit card when a Meeting Room Request is submitted; or by cash/check within forty-eight (48) hours of the scheduled meeting date. If any required fee or sum is not paid promptly when due or in the event the User shall violate any of the terms of the Meeting Room Agreement, User shall be required to vacate the premises and Management shall retain all sums received prior to such termination. Early termination of this agreement shall not relieve User of any liability for acts prior to User vacating the premises or as a consequence of User occupying or arranging for occupying the premises.

Audiovisual Equipment. Depending upon availability, User may use audiovisual equipment provided that it is requested in advance and User understands that Management staff may not be available to provide technological assistance during or for the duration of the time of user’s event, meeting, or gathering. User will be responsible for the actual cost of repair and/or replacement of any pieces of equipment which User or an invitee of User damages.

Youth and Children. Children may use the meeting room only if they are properly supervised by an adult. Children without adult supervision may be denied usage of the meeting room. The Meeting Room Agreement must be signed by an adult (someone age 18 or older) who undertakes the responsibility as “User” under the Agreement.

Assignment. User may not assign or in any way transfer their rights under this agreement. Nothing in this agreement shall imply any sponsorship, partnership, joint venture, or other association between Management and the User. The User shall have sole responsibility for the content and the conduct of its activities on Library property. Management or Property Owner name shall not be used to suggest co-sponsorship or endorsement of any activity without prior written approval of Management.

Additions and Deletions to Agreement. Extra charges may be assessed for services, whether requested by User or deemed reasonably necessary by Management, outside the scope of the initial agreement. These charges must be approved by both parties prior to incurring the additional charges. Any modifications of this Agreement must be in writing signed and dated by both parties and if modifications are made on the face of this Agreement such modification must be initialed and dated by both parties.